Project Administrator - Estimating Team | Leading General Contractor | New York
Location: New York, NY
Industry: General Contracting | Commercial Interiors | Life Sciences | Finance | Technology

Capstone Americas is pleased to be partnering with a premier general contracting firm in New York, recognized as one of the top GC firms in the industry. With multiple awards and strong partnerships with Fortune 500 clients across finance, technology, life sciences, and corporate interiors, this firm has built a reputation for best-in-class project delivery and long-term client relationships.

Due to continued growth and an impressive pipeline of projects, they are seeking a Project Administrator to support their Estimating Team. This role is ideal for a highly organized and detail-oriented professional who enjoys working with data, documentation, and supporting the preconstruction process within a market-leading and fast-growing GC.

The Role:

As a Project Administrator for the Estimating Team, you will provide critical administrative and coordination support to ensure efficient estimating and bid preparation. Responsibilities include:

• Assisting estimators with the preparation, organization, and distribution of bid documents.

• Managing subcontractor outreach, tracking bid responses, and maintaining vendor databases.

• Coordinating proposal submissions and compiling supporting documentation.

• Maintaining accurate records of estimates, budgets, and project cost data.

• Preparing reports, bid logs, and correspondence for the estimating team.

• Supporting the team with scheduling, document control, and compliance tracking during preconstruction.

What We’re Looking For:

🔹 2–5+ years of experience in a project administration, estimating support, or construction coordination role.
🔹 Strong organizational and multitasking skills with excellent attention to detail.
🔹 Proficiency in Excel; knowledge of Procore, Bluebeam, or estimating software is a plus.
🔹 A proactive mindset with strong communication and problem-solving skills.
🔹 Experience within commercial construction, interiors, life sciences, or corporate projects is beneficial.

Why Join?

• Work with a top-tier GC known for excellence and career development.

• Gain exposure to high-profile projects across finance, tech, life sciences, and interiors.

• Play a key role in the preconstruction process with opportunities to grow into estimating or project management.

• Competitive salary, benefits, and clear career progression opportunities.