Payroll Specialist & HR Coordinator

Payroll Specialist & HR Coordinator

Location: New York, NY

Salary: Flexible depending on experience

Company Overview:

Capstone Americas is pleased to be partnering with a prominent general contracting (GC) company recognized as one of the top GC firms in New York. This award-winning firm has built an impressive reputation through best in class project delivery and long standing relationships with numerous Fortune 500 clients across finance technology life sciences and corporate interiors.

Thanks to a strong pipeline of high profile projects and a growing market presence the company is expanding its internal team. With a collaborative culture low attrition rates and a commitment to excellence this GC offers an exceptional long term career opportunity in a fast paced high performing environment.

Position Overview:

We are seeking a reliable detail oriented Payroll Specialist & HR Coordinator to join the team. The role is primarily focused on managing all aspects of payroll for the business including union and non union employees and secondarily supports HR administrative functions such as onboarding reference checks and personnel documentation.

This is a vital role within a high performing and growing GC firm suited for someone who is organized trustworthy and able to manage confidential information with discretion.

Key Responsibilities:

Payroll Responsibilities (Primary):

• Process weekly payroll for all employees including union and non union labor
• Ensure accuracy and compliance with prevailing wage union agreements and federal state local laws
• Maintain and update employee payroll records and job cost coding as needed
• Coordinate with project teams to ensure timely and accurate timesheet submissions
• Manage deductions benefits garnishments and other withholdings
• Prepare payroll reports for internal finance and executive teams
• Ensure timely year end processing including W2s 1099s and audit support

HR Responsibilities (Secondary):

• Support the onboarding process for new hires including paperwork orientation coordination and internal setup
• Conduct reference checks and assist with pre employment background screening
• Maintain and update employee files ensuring proper documentation and compliance
• Assist with benefits administration PTO tracking and employee inquiries
• Support the HR team with ad hoc administrative projects as required

Qualifications:

• 3+ years of payroll processing experience preferably in the construction industry
• Experience with union payroll and prevailing wage compliance is strongly preferred
• Familiarity with payroll platforms (ADP Paychex or equivalent)
• Prior exposure to HR administration onboarding or benefits coordination
• Strong organizational and communication skills
• High attention to detail and ability to handle sensitive information discreetly
• Proficient in Microsoft Excel and standard office software